# Calculating Retail Sales Forecasts, Customer Life Time Value, and other customer variables

This post is one in a series in which I attempt to summarize into actionable steps parts of the substantial body of work by Peter Fader, Bruce Hardie, et. al. in the analysis of customer bases. The relevant source papers are referenced at the end of the post. The details of the statistical models are deliberately excluded from this summary but can be reference in the source papers.

In this post, we will focus on the top left quadrant of the Fader/Hardie customer relationship map (as I will refer to it) .

We will be examining situations where there is no on-going contract between the supplier and the customer and where the customer can purchase at any time.

Source: See Reference 3.

## Where does this apply?

This approach is applicable to customer base analysis in many retail situations; books, groceries, gifts, etc. It is also applicable to recreational purchases, for instance hotels, restaurants, cinemas , etc. and service visits, doctors, etc.

## Key assumptions to check

1. There is no on-going contract for sale
2. The customer is able to purchase at any time, in contrast to, say, purchasing a periodical magazine that can only be purchased at a set time each period.
3. After each transaction the customer has a chance to “drop out” or cease to purchase from the company again but the company does not know when this has happened.
4. Different customers can have different probabilities to drop out
5. Transaction rates can vary by customer but each customer transacts randomly around their mean transaction rate.
6. You should re-validate the model variables for different cohorts of customer. “Different” in this context can mean: different acquisition channels, time of acquisition, etc.

## Data needed to model

To use this approach you will need to have a relatively small amount of information for each customer:

1. How many transactions occurred in the period
2. The time of the last transaction
3. The period over which transactions could have occurred.

Gather this data as one row per customer, e.g.:
Customer#, Number of Transactions, Time of Last Transaction, Total Duration

## Approach taken

The 30 second version is that the customer transaction process is modeled in terms of different probability distributions. Excel’s Solver function is then used to determine the key variables that define the shape of those distributions. Once the key variables are known they are plugged into equations that have been developed to estimate important business outcomes such as future customer value, expected number of purchase in the next period, etc.

The full version (using the Fader et al. derived beta-geometric/NBD model) is more complex and you should review the referenced papers in detail for more information.

## Values you can determine

The authors have derived a variety of useful equations to determine use customer values:

1. Sales Forecast for a future period by the cohort
2. Discounted expected future transactions for a specific customer cohort.
3. Predicting the number of purchases that a specific customer will make in a defined future period, based on that customer’s purchase history.

Each of these equations can be implemented in Excel, although they are not what you would call trivial.

## How would you use it?

The first and most simple use for this information is simply to create a more accurate sales forecast for a business in a non-contractual setting.

However, a more interesting and useful approach would be to use the model to determine when to take some customer treatment based on their expected future purchase pattern. This is made easier because the expected future purchases for a customer do not have to be calculated for each customer individually, they can be grouped into profiles.

After the model has been created, a simple look-up approach based on the three key data points (number of transactions, last transaction, period) gives the expected future purchases for all customers with that profile. Customers can then be simply scored for action on that basis. Implementing the intervention is thus made much easier.

## Implementing this approach

The implementation details of this customer base analysis approach are contained withing the following referenced papers, tutorials and examples.

1. Counting Your Customers the Easy Way, an alternative to the Pareto/NBD model
2. Implementing the BG/NBD Model for Customer Base Analysis in Excel, includes notes and a sample Excel spreadsheet on how to implement the approach.
3. Probability Models for Customer-Base Analysis

## Getting Help

If you would like to use this approach in your business but would like help to implement it, please contact us. We can help you to set up the model, solve it for your business and provide you with an easy to use Excel spreadsheet to calculate the key values for you.

## Other posts in this series

By Adam Ramshaw

### Trackbacks

1. [...] Calculating Retail Sales Forecasts, Customer Life Time Value, and other customer variables [...]

2. [...] Calculating Retail Sales Forecasts, Customer Life Time Value, and other customer variables: for non-contract settings with continuous purchase opportunities (retailers, etc) [...]

3. [...] Calculating Retail Sales Forecasts, Customer Life Time Value, and other customer variables: for non-contract settings with continuous purchase opportunities (retailers, etc) [...]